I set up the boxes in the exact dimensions of the crate in my garage that way I could visually see how much room I had as well as making it easier to pack into the crate once it was time.
Since I didn't receive my visa before I left the U.S. on May 1st, I was due to fly back on June 1st so I emailed my European rep that if the shipment couldn't be delivered no later than May 31st that I would have to delay delivery and store it for 2 weeks until I got back in country.
A few days before I left the U.S. to come back to Portugal, I emailed to say that they could start the process of sending my crate.
It ended up being a longer wait time than I anticipated and this rep was not as communicative as on the U.S. side. It was frustrating because I didn't want to go very far from my apartment because I had read several posts on the Americans & Friends in PT Facebook page that their crates were delivered with little notice.
On the morning of June 30, I got a message that my crate would be delivered that day around 2 p.m. At noon, I received a call stating that it would be closer to 4 p.m. At 3:50 p.m., I got another call saying that it would be closer to 5 p.m. Even though it was a little annoying with all of the delays, I was still happy that they were still going to deliver on that day.
They arrived at 5 p.m. and 2 delivery guys carried up all of my boxes in about 30 minutes. I paid an extra €450 for this service and even though they made it look easy (carrying up 2 boxes on their shoulders at a time), I knew it would have been extremely hard on my body and exhausting. I'm definitely much older and less in shape than those two delivery men.
I was a little shocked to see that they had unloaded my crate and just brought the boxes in their truck. So I was very happy that I secured them in a way by taping a piece of paper with the number over the center of each box ensuring that they were not opened or tampered with.